Privacy Policy

Privacy Policy

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We’d love to see how we can streamline your hiring together.

Contact sales

We’d love to see how we can streamline your hiring together.

Contact sales

We’d love to see how we can streamline your hiring together.

Privacy Policy

Last updated: 22 September 2026

Who is collecting your data?

Conscia Ltd, trading as Conscia Talent, is the data controller responsible for the personal data described in this Privacy Policy.

Registered Office:
Suite 107, The Masonry Building
151 Thomas Street
Dublin 8
D08 PY5E
Ireland

Company Registration Number: 638499
VAT Number: 3594925DH

Our data protection contact is Graham Morris, who can be contacted at graham@consciatalent.com or by telephone on +353 1 568 6796.

This Privacy Policy explains what personal data we collect, why we collect it, how we use and protect it, how long we retain it and the rights available to you under applicable data protection legislation, including the General Data Protection Regulation (GDPR) and the Data Protection Act 2018.

Personal Data We Collect

The personal information we collect depends on your relationship and interactions with Conscia Talent.

Candidates

Where you apply for a role, register with us or otherwise engage with our recruitment services, we may collect information including:

• Your name and contact details
• CV, application form and cover letter
• Employment and career history
• Education, professional qualifications and skills
• Salary, remuneration and employment expectations
• Information about your preferred roles and locations
• Interview notes, assessments and recruitment-related correspondence
• References and referee details
• Information required to assess your suitability or eligibility for a particular role
• Information you provide to us during the recruitment process
• Where necessary and permitted by law, other information required for pre-employment or appointment checks

Where information is particularly sensitive or constitutes special category personal data, we will only process it where we have an appropriate lawful basis and where it is necessary to do so.

Clients and Business Contacts

We may collect:

• Your name
• Job title
• Company or organisation
• Business email address
• Telephone number
• Details of your interactions and correspondence with us
• Information relating to recruitment assignments, projects and services we provide to you

Website Visitors and Marketing Contacts

We may collect contact information that you voluntarily provide to us, together with limited technical information collected through our website and cookies.

How Do We Collect Personal Data?

We may collect personal data when you:

• Apply for a vacancy or recruitment campaign
• Submit a CV or application to us
• Register your interest in opportunities
• Communicate with us by telephone, email, website or in person
• Participate in an interview or recruitment process
• Engage Conscia Talent to provide recruitment or related services
• Subscribe to marketing communications
• Visit or interact with our website

We may also receive candidate information from clients, referees, recruitment platforms, professional networking platforms and other appropriate sources where permitted by law.

Where personal data has not been obtained directly from you, we will handle that information in accordance with applicable data protection requirements.

Why Do We Use Your Personal Data?

We may process personal information to:

• Provide recruitment and talent services
• Assess your suitability for vacancies and recruitment campaigns
• Communicate with you about your application or potential opportunities
• Arrange and administer interviews and assessments
• Present suitable candidates to clients where appropriate
• Manage recruitment campaigns on behalf of clients
• Verify information provided during a recruitment process
• Obtain references where appropriate
• Respond to enquiries and requests
• Manage our relationship with clients, candidates and suppliers
• Perform our contractual obligations
• Issue invoices and maintain appropriate business records
• Comply with legal and regulatory obligations
• Maintain appropriate records relating to recruitment processes
• Improve our services and business operations
• Send marketing communications where we have an appropriate lawful basis to do so

Our Lawful Bases for Processing

Depending on the circumstances and purpose of processing, we may rely upon one or more lawful bases under GDPR.

Contract and Pre-Contractual Steps

We may process personal data where this is necessary to provide services you have requested, take steps at your request before entering into a contract or fulfil our contractual obligations.

Legitimate Interests

We may process personal data where necessary for the legitimate interests of Conscia Talent, our clients or another party, provided those interests are not overridden by your rights and interests.

These interests may include operating and improving our recruitment services, identifying and communicating with suitable candidates, managing client relationships, maintaining appropriate business and recruitment records, and protecting our business and legal interests.

Consent

Where appropriate, we may ask for your consent to particular processing activities. Where processing is based on consent, you may withdraw that consent at any time.

Legal Obligations

We may process or retain personal information where necessary to comply with legal, regulatory, accounting, taxation or other obligations applicable to Conscia Talent.

Marketing Communications

We may use your contact details to provide relevant information about Conscia Talent, our services, opportunities or other updates where we are legally permitted to do so.

Where consent is required, we will obtain it before sending marketing communications.

You can opt out of marketing communications at any time by using the unsubscribe option included in our electronic marketing communications or by contacting us at graham@consciatalent.com.

Opting out of marketing communications will not prevent us from contacting you where necessary in connection with a recruitment process, service, contract or other legitimate business matter.

How Long Do We Keep Personal Data?

We retain personal data only for as long as reasonably necessary for the purposes for which it was collected, including satisfying appropriate legal, regulatory, contractual and business requirements.

Candidate Information

Unless there is a legal, regulatory or other legitimate reason requiring a different retention period:

Unsuccessful candidates:
Candidate and recruitment records will normally be retained for two years following completion of the relevant recruitment process or our last meaningful interaction with you, after which they will be securely deleted or anonymised where appropriate.

This enables us to maintain appropriate records of recruitment processes and, where appropriate, consider candidates for other relevant opportunities during the retention period.

Successful candidates:
Where a candidate is successfully appointed, relevant recruitment and placement records may be retained for six years, where appropriate, to maintain records relating to the appointment, fulfil contractual or legal requirements and establish, exercise or defend legal claims.

We will not retain personal information for longer than is reasonably necessary for the purposes for which it is held.

Client and Business Records

Information relating to clients, suppliers and business transactions will be retained for as long as necessary to provide our services and thereafter for any period reasonably required for legal, accounting, taxation, contractual or legitimate business purposes.

Marketing Information

Marketing information will be retained while you remain subscribed or until you withdraw your consent or object to receiving the relevant communications, subject to retaining limited suppression information where necessary to ensure we respect your preference.

Who Do We Share Your Personal Data With?

Depending on the services being provided, we may share personal information with:

• Clients recruiting for positions for which you are being considered
• Service providers and suppliers supporting our business
• IT, software, recruitment platform and hosting providers
• Professional advisers where necessary
• Referees or background-check providers where appropriate
• Government, regulatory, law enforcement or other authorities where disclosure is legally required
• Other parties where you have requested or authorised us to disclose information

We only share personal information where there is an appropriate reason for doing so and seek to limit the information shared to what is necessary for the relevant purpose.

Where third-party service providers process personal data on our behalf, we take appropriate steps to ensure that the information is protected.

International Data Transfers

Some service providers used by Conscia Talent may process or store information outside Ireland or the European Economic Area.

Where personal information is transferred internationally, we will take appropriate steps to ensure that the transfer complies with applicable data protection legislation and that appropriate safeguards are in place where required.

Security

We take appropriate technical and organisational measures to protect personal information against unauthorised access, accidental loss, alteration, disclosure or destruction.

Our security measures and procedures are reviewed periodically and access to personal information is restricted to those who require it for legitimate business purposes.



Your Data Protection Rights

Depending on the circumstances, you have a number of rights under data protection legislation, including:

Right of access: You can request confirmation that we process your personal data and obtain a copy of the personal data we hold about you.

Right to rectification: You can ask us to correct personal information that is inaccurate or complete information that is incomplete.

Right to erasure: You can ask us to delete your personal data in certain circumstances.

Right to restrict processing: You can ask us to restrict the way we process your personal data in certain circumstances.

Right to object: You may object to certain processing, including processing based on legitimate interests and processing for direct marketing purposes.

Right to data portability: In certain circumstances, you may request personal information you have provided to us in a structured, commonly used and machine-readable format or ask for it to be transferred to another organisation.

Right to withdraw consent: Where processing is based on your consent, you may withdraw that consent at any time. Withdrawal does not affect processing lawfully carried out before consent was withdrawn.

These rights are subject to certain conditions and exemptions under applicable data protection legislation.

To exercise any of these rights, please contact:

Graham Morris
Email: graham@consciatalent.com
Telephone: +353 1 568 6796

We will normally respond to a valid data protection request within one month in accordance with applicable data protection legislation.

You also have the right to raise a concern or lodge a complaint with the Data Protection Commission (DPC) in Ireland if you believe your personal data has not been processed appropriately.

Cookies

Cookies are small text files stored on your device when you visit a website. Depending on the cookies and technologies in use on our website, these may be used to enable website functionality, understand how visitors use the website and support analytics or marketing activities.

Where required by law, non-essential cookies will only be used after you have provided the appropriate consent.

How We Use Cookies

Depending on the functionality in use on our website, cookies may help us:

• Operate and maintain website functionality
• Remember preferences
• Understand how visitors interact with our website
• Measure website performance and traffic
• Improve our website and content
• Support marketing or advertising activities where applicable and consented to

You can manage your cookie preferences through the cookie settings available on our website and through your browser settings.

Disabling certain cookies may affect some website functionality.

Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our business, recruitment practices, technology or legal and regulatory requirements.

Where changes are made, the updated version will be published on our website and the "last updated" date will be amended accordingly.

We encourage you to review this Privacy Policy periodically.

Questions or Concerns

If you have any questions about this Privacy Policy, how Conscia Talent processes your personal information or your data protection rights, please contact:

Graham Morris
Conscia Talent
Suite 107, The Masonry Building
151 Thomas Street
Dublin 8
D08 PY5E

Email: graham@consciatalent.com
Telephone: +353 1 568 6796