About the Role
Application Form Procurement Manager.docx
Procurement Manager Candidate Information Booklet- Download Here.docx
Reporting to the IPA Head of Procurement, the role will support the IPA in the management and oversight of its procurement activities in line with organisational-level policies, public procurement legislation and required compliance standards.
The role will be responsible for providing professional advice and direct support to the organisation, in the development and management of the IPA’s procurement competitions in line with the Board and ELT approved annual procurement plan, and emerging business requirements across a broad range of procurement categories.
The role sits within the Office of the Deputy Director General / Company Secretary as part of the overall Governance team of the IPA. This role plays an important role in the promotion of procurement best practice within the IPA, and the achievement of the organisation’s procurement goals.
Key Duties
Procurement Operations
- Manage and deliver the full tender process for assigned projects and for IPA request for quote campaigns ensuring adherence to procurement policies, public procurement legislation and required compliance standards.
- Manage and deliver procurement processes using the self-service central purchasing arrangements available through the Office of Government Procurement (OGP).
- Provide professional advice to stakeholders and support on all steps of these processes to include: timelines, advertisement, drafting and development of procurement documentation, evaluation, contract award, communication of decisions, preparation of contracts, preparation of audit file and post-award contract management.
- Advise stakeholders on specification development and the incorporation of relevant environmental, social and governance considerations as required.
- Work with multiple stakeholder groups to deliver appropriate procurement solutions.
- Work with external service providers as required for the successful delivery of the procurement function.
- Fully utilise and operate e-Procurement tools and other IT systems
- Act as a point of contact for routine queries and provide practical support to colleagues as required.
- Manage the process for extending contracts currently in place, in accordance with the procurement competition.
Procurement Governance
- Support the Head of Procurement and other members of the governance team to promote an awareness of procurement discipline across the IPA.
- Support the Head of Procurement in the development and maintenance of appropriate systems of internal control.
- Support the administration and maintenance of the contracts register ensuring that contract information is current and compliant with governance requirements.
- Develop and maintain meaningful relationships across the IPA and with key external stakeholders to ensure the smooth operation of procurement activities.
- Assist in the development and delivery of procurement reports, including spend analysis, contract status updates, compliance monitoring and KPI reporting.
- Attend and contribute to meetings in support of service delivery activities and organisational objectives as required.
- Provide support across service delivery activities and undertake additional duties as required.
General
- Deputise for the Head of Procurement as required and represent the department at meetings and events.
- Support effective communication with IPA colleagues on procurement matters.
- Any other duties that arise from time to time as directed by the Company Secretary or Head of Procurement or nominee.
About the Ideal Candidate
Qualificatio ns
- Minimum Level 6 Qualification in Procurement, Finance, Governance, Law or a related discipline - essential
- Degree or equivalent expertise gained through experience- essential
Knowledge
- A demonstrated understanding of Public Procurement rules and Public Sector Governance as they apply to an organisation such as the IPA.
- Knowledge of different procedure types, use of framework agreements and approach to lotting.
- Knowledge of the eTenders platform, MS Office suite including SharePoint, financial management systems and other relevant IT systems.
- Evidenced commitment to CPD to remain up-to-date knowledge of relevant legislation, regulations and best practice and to apply this knowledge effectively in the role.
- Knowledge of central purchasing arrangements available through the Office of Government Procurement (OGP).
Experience
- Minimum of four years’ experience in a procurement function role in the Public Service
- Demonstrated experience of Public Service tender management across a broad range of procurement categories.
- Experience of managing the full tender process across all stages of the procurement lifecycle, including use of theeTenders platform and drafting and delivering feedback to and engaging with tenderers.
- Experience of drafting formal contracts.
- Experience of engaging with the OGP
Read more about the ideal candidate profile including the skills and personal attributes, in the candidate booklet.
How to Apply:
Conscia will be managing all aspects of the recruitment process on behalf of The IPA. Applications should be made online through https://consciatalent.com/IPA and by attaching a completed application form, downloadable here.
Application Form Procurement Manager.docx
Your application must be submitted on the Conscia website not later than 1pm (Irish time) on Friday 28th August 2026. Interviews are expected to take place in person, in September.
If you do not receive an acknowledgement of receipt of your application within 24 hours of applying, please email: ipa@consciatalent.com
