Process grant claims in a timely and compliant manner ensuring requisite supporting documentation is in place. Provide support as required to the grant payments team in the provision of grant payments information and projected payments.
Grant payment processing:
- Accept and acknowledge receipt of claims for Grant Payment
- Verify all claim documentation against a checklist to ensure completeness and compliance
- Where required, follow-up with grantee to obtain missing documentation
- Ensure that all expenditure is eligible and in line with the letter of offer
- Updating systems to track grant progress
- Ensure relevant checklists are completed and adequately supported by relevant documentation
- Liaise with internal stakeholders and external grantees on progress of grant-aided projects
- Enter data onto ePPM (the database used by the Managing Authority to record grant information)
- Support the grant payments team in providing data and reports on the Just Transition Fund for the Just Transition team and for the Eastern and Midland Regional Assembly
Grant reporting:
- Support the team in the provision of information that is required for summary updates to stakeholders, both internal and external on grants paid to date and claims on hand
Grant monitoring and budgeting:
- Support the team in the provision of information that is required for
- Monitoring and updating budgets including monthly forecasts, year-end projections and multi-annual projections.
- Generation of monthly accruals and reconciliation to monthly, quarterly, and annual accounts.
- Generation of regular status and KPI reports for the unit’s Finance manager and the Head of Division, including variance analysis and funding availability.
- Preparation of cash flow projections for management of drawdowns from parent department.
- Preparation of grant claim projections for Managing Authority
Interaction with stakeholders:
- Proactively engage and communicate effectively with a wide range of stakeholders including:
- Internal - Direct report, Finance Manager, Head of Just Transition, Programme Teams,
- Managing Authority
- EMRA
- Parent Department
- Grantees
Interaction with auditors:
- Effectively engage with auditors in ensuring information is provided in a timely manner, including responses to queries.
Carry out all other duties as required and participate as a full member of the Finance team by supporting different work projects, as required, from time to time
Person Specification
The successful candidate will have:
• Have a drive to embed and maintain high standards and best practice in Governance and compliance.
• Good planning and organisation skills
• Proven ability to work on own initiative and as part of a team
• Proven ability to meet strict deadlines.
• Evidence of delivering tangible business results
• Excellent interpersonal and communications skills
• Excellent time management, administration skills and attention to detail
• An approachable, highly professional manner and ability to maintain strict confidentiality.
To be eligible to apply for this role you must have / demonstrate in your application form the following:
• Minimum of 2 years’ experience working in a finance / accountancy role.
• Strong Microsoft Office skills
Qualifications/Mandatory Training
• A Professional Qualification (minimum Level 6 under the QQI Framework) in a finance / payroll / business discipline is essential
Desirable Criteria
• IATI Accounting Technician or part qualified accountant
• Knowledge of Procurement rules
• An understanding of public sector financial practices.
Key Competencies
• Teamwork
• Communicating effectively
• Managing relationships
• Planning and managing work