Grade: Contracts Manager
Department: Engineering Department
Location: Dublin Bus Offices
Reports to: Chief Engineer
Role and Purpose
• Matrix manage a team of Materials Controllers
• Develop and evolve best practice procurement policies and procedures
• Ensure all Engineering employees are compliant and adhere to procurement regulations, policies and procedures
• Implement and manage the materials management system to drive efficient and effective procedures across the
Engineering Department
• Transform, Implement and manage inventory management processes that will ensure the organisation is achieving
value for money
• Develop and maintain KPIs for key vendor delivery and quality performance
• Develop and maintain governance process for key vendors delivery programmes
• Manage the performance of key programme vendors to contractual terms
• Represent Engineering on internal audits related to materials management or contracts and respond to Internal Audit
recommendations on Materials Management in a timely manner.
• Comply with all relevant Data Protection legislation
• Comply with all Quality, Environmental, Energy, Sustainability, Health and Safety policies and procedures
• Comply with Grievance Procedures, Dignity and Respect Policy, Disciplinary Procedures, and all other Dublin Bus
policies
• Foster good relationships with employees and relevant personnel in own area of responsibility, with Trade Unions,
other departments of Dublin Bus and CIÉ Group of Companies and with relevant external agencies and stakeholders
Working relationships with:
- Dublin Bus Management and Executive Team
- National Transport Authority (NTA)
- Department of Transport (DOT)
- Other external stakeholders and agencies
- CIÉ Group of Companies
- All Dublin Bus Departments
Summary Areas of Responsibility
Materials Management
• Lead, manage and develop new enhancements for Materials Management module
• Develop new controls to ensure no inventory outages or over inventorying
• Lead, manage and reduce obsolete inventory processes
• Manage stock-take for all Dublin Bus Garages
• Develop and manage Materials Management KPIs
• Monitor, reduce and manage materials budget and spend
• Manage surcharge and spare parts warranty claims
• Manage overdue orders and late deliveries
• Manage distribution of inventory in the company
• Collaborate with Dublin Bus Procurement Department to plan forecasting models
• Negotiate and develop good working relationships with suppliers
• Drive and achieve value for money through material management processes
• Develop Service Level Agreements (SLA’s) and contingency planning to ensure robust procedures are in place to
deliver a quality service
• Create Standard Operating Procedures
• Carry out requests for quotes in collaboration with Procurement Department
• Produce spend reports for tendering process
• Liaise with Chief Engineer to develop a Materials Management Strategy
Contract Management
• Develop contract management plan
• Ensure no over runs on contracts
• Develop and maintain relationships with suppliers
• Develop and maintain relationships with end users
• Ensure terms and conditions of contracts are being adhered to throughout the term of the contract
• Track actual spends and highlight variance in budget and actual spend
• Develop relevant KPIs to assist with analysis of costs and supplier performance
• Carry out periodic reviews to ensure costs are accurate
• Drive automation of processes, where possible
People Management
• Develop a positive and inclusive working environment where all employees are treated with dignity and respect and
where differences are respected, accommodated and valued.
• Deliver training as required
General
• Other duties applicable to position, as decided by management
Competencies
The following competencies represent the set of knowledge, skills and abilities required for the position.
Leadership: The ability to ethically lead the business, living the values of trust and respect
• Takes personal responsibility for delivering positive outcomes for Dublin Bus
• Sets high standards with clear objectives and measures
• Works to establish an environment where individuals can feel suggestions, ideas and innovation are welcomed
Commercial Acumen: A quickness in understanding and dealing with a ‘total’ business situation (not a silo view) to
include all costs, internal impacts / knock-ons, risks and opportunities and how these may lead to a good outcome for the
business as a whole.
• Understands the cost drivers in each location and ensures adequate control measures are in place and are monitored
to ensure compliance
• Uses the procurement process to identify quality vendors/suppliers and makes decisions based on optimal value for
Dublin Bus
• Ensures that tender processes are compliant with the company procurement policy and procedures but are also
conducted in a professional manner with quality documentation, clarity of scope and strong contractual arrangements
Stakeholder Engagement: Developing appropriate influencing strategies to effectively build relationships with
stakeholders
• Builds a network of external stakeholder relationships to help achieve improved results for Dublin Bus
• Negotiates from a position of strong professional credibility to achieve successful outcomes for Dublin Bus while
preserving stakeholder relationships
• Challenges and pushes back with stakeholders, when appropriate and in a manner that maintains the relationship and
builds mutual respect
Operational Excellence and Continuous Improvement: The ability to focus on enhancing the customer experience and delivering ongoing improvement in Dublin Bus
• Embeds continuous improvement by questioning everything we do to find better, simpler ways
• Develops standard operating procedures for all key activities and expects adherence to these standards
• Identifies opportunities to utilise technology to reduce cost and enhance productivity
• Identifies problems or blockages in systems / processes and creates solutions to resolve issues
Other requirements
• Third level qualification in supply chain management or relevant field with experience
• Knowledge of Lean Six Sigma
• Excellent working knowledge of SAP
• High level of proficiency in Microsoft Excel & Word
To apply, please upload your CV clearly demonstrating how you meet the criteria for this role, before Friday 15 August 2025. If you require any further information,please contact us at dublinbus@consciatalent.com
